LJAA Volunteer Hours

VOLUNTEER HOURS Program

La Jolla Art Association Volunteer Service Program

(In May, 2009, the name of the Village Gold Program (VG) was changed to Volunteer Hours Program (VH).)

What is the LJAA Volunteer Hours Program?

It is designed to encourage member participation and make it easier for members to receive recognition for their volunteer service to LJAA.
It keeps the organization functional and viable.
The records of volunteer hours help in applying for grants and funds.
It helps to prevent board members from getting burned out and overloaded with work.
Members do not receive financial compensation for their work for LJAA.
ALL EXHIBITING MEMBERS ARE REQUIRED TO DO 6 HOURS OF SERVICE ANNUALLY. (Between January 1 and December 31)

How it Works

EACH MEMBER MUST SELECT A VOLUNTEER SERVICE COMMITTEE AND SUBCOMMITTEE.
The names are entered under their service committee choices on the website database.
When a board member needs assistance, members are contacted per their choices. Members are also encouraged to contact board members as well as participate in the monthly board meeting.
The "Volunteer Help Needed" page on the website indicates what help is needed by the Association.
Members keep track of their own volunteer hours and report it to the board members who requested the volunteer help. This information is passed on to the Membership Director who maintains the VH status.
New Exhibiting Members receive 6 VH as a jump start. (Other members received a one-time 6 VH in 2009)

Things Members Need to Know

VH IS ONLY EARNED FOR SERVICES THAT HELP LJAA AS A WHOLE.
In general, working to benefit your own show does not count for VH. However, more than a fair amount of gallery staffing and other exceptional contributions to one's group show could earn VH.
Members are encouraged to check for their VH Status by logging in to on the member only area of the website. (If members lost the log in information, contact the Membership Director or Webmaster.).

Basic VH: 1 VH per hour

Serving on the Board.
Serving on Committee.
Staffing the Gallery for other members as a substitute.
Exhibition Installation (other than your own).
Becoming a group leader for a show: 12 VH per show (depending on a size of a show).
Contributing special skills, like computer, phone calling, making labels, etc.
Participating in a monthly board meeting.
Participating in an all member meeting.
Becoming a "Share Your Art" artist instructor.

Redeeming VH
VH can be redeemed by:

Participating in two week solo/group shows at the LJAA Gallery (6 VH)
• Participating in two week solo/group shows at the LJAA Gallery (6 VH) Type of shows: All members show, juried themed show, new members show, open to public themed show, open to public juried show, group members show, member solo show, outside LJAA shows (children’s show, other arts org show, non-member artist’s show), outside venue shows at a library, other facilities, public spaces.
1. LJAA member's show individually organized by one to several members held at the LJAA Gallery
  - ¡ VH requirement: 6VH
2. All Members Show open to all LJAA members held at the LJAA Gallery.
  - ¡ VH requirement: Typically 3 VH but depends on the show.
3. All Members Show juried LJAA members show held at the LJAA Gallery.
  - ¡ VH requirement: 0VH
4. All Members Show open to all LJAA members held at outside venues.
  - ¡ VH requirement: Depends on the show.
5. Open to public show (juried or non-juried) held at the LJAA Gallery or outside venue.
  - ¡ VH requirement: 0 VH
The Web Gallery/Web Upgrade (10 VH per setup or upgrade up to 10 images each)
Constant Contact (e-mail announcement service) announcement for outside LJAA sponsored shows, events, classes, which are directly related to the field of art. (10 VH per announcement or $10)
A chance to be given a "Volunteer of the Month" award.
Get a substitute Gallery Staffer for your shift and transfer VH per hour to the substitute staffer.

Other Rules of Regulations

When a member earns more VH than needed in one year they carry over to the next year. However, a member is required to volunteer for 6 hours of service per year despite VH status.
The required VH may be waived by written request to the board or purchased by $10 per VH (maximum of 12 VH per year.)
Failure to fulfill the required VH per year will lead to ineligibility to exhibit in the LJAA Gallery and member show elsewhere until appropriate VH are earned or purchased.
VH cannot be gifted to other members.

Questions? Please write to Membership Director (membership@lajollaart.org).
Also see: Rules of Order Section IV: Miscellaneous. 1. The Volunteer Hours Program.

Updated 08/13/2010